FMN Constitution

Aims

• We are an informal network of independent media which cover the Edinburgh Fringe and/or other festivals that take place in Edinburgh during August, and other festivals as agreed by the network (to be known as 'adopted festivals').
• This network will be known as the Festival Media Network (FMN).
• FMN will aim to:
  1. Encourage the sharing of knowledge between member media, especially in relation to developments in the festival community.
  2. Enable collaboration between member media where such collaboration is of mutual benefit.
  3. Represent member media to festival and city organisations, producers, performers and venues, and other media, where collective representation is deemed appropriate.
  4. Ensure festival and city organisations, producers and performers, and other media are aware of the independent media who cover arts festivals.
  5. Promote journalistic and editorial best practice in covering arts festivals .

Meetings

• FMN will hold an 'annual meeting' in Edinburgh to which all member media are encouraged to send a representative.
• Changes to the constitution or membership of FMN, or the setting up of new projects, must be approved by a two third majority of those member media in attendance at this 'annual meeting' (each member media getting one vote).
• Additional meetings will be held if and when required at times and locations agreed by member media. Representatives from at least three member media must be in attendance. All member media will be given a month's notice of additional meetings and topics for discussion by a membership officer.

Membership

• Media, rather than individual journalists or editors, will be members of the network, though each member media will nominate one individual to be the primary contact point and voting representative.
• A membership officer, appointed at the annual meeting, will keep a list of contact details for each primary contact point. If these contact details change the member media must inform the membership officer.

Website

• FMN will operate a website at the domain name www.festivalmedianetwork.com
• The website will name and link to all member media.
• An annual guide to member media aimed at producers and performers at the Edinburgh Fringe, providing details of how each member media selects shows to feature, preview or review, will be published on this site each year.
• All member media will post an 'FMN member' logo on their website, preferably on their home page, which links to this website.
• The website will be hosted and managed by Broadway Baby on FMN's behalf.

Link Exchange

• FMN will operate a 'link exchange' system whereby member media can link to related content on other member's websites – usually linked by show.
• Participation in the link exchange programme is not compulsory, and may be opened to media who are not members of the Festival Media Network.
• Media who participate in the 'link exchange' programme must participate 'both ways' – so that they publish links to other sites as well as having links to their content published on other members' sites.
• The link exchange will be hosted and managed by Broadway Baby on FMN's behalf.

• FMN may undertake other projects as and when they are required, if supported by at least three members at the annual meeting or an additional meeting.
• One or more members will be given responsibility for managing these projects, and must nominated a primary and secondary contact.
• Responsible members must email all other members with an outline of any project agreed at either the annual meeting or an additional meeting.
• Any one member media may opt out of these projects if they so wish. This opt out must be stated at the meeting where a project is approved, or by email to an individual project's appointed manager within a month of the project information email being sent.
• At least three member media must participate in each project.